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    Technical Notes 2024, Issue 24 - Oracle Fusion – replacement of existing Finance & Procurement systems

    • Report by:

      Jamie Robertson, Chief Finance Officer

    • TN Number:

      024-24

    • Subject:

      Oracle Fusion – replacement of existing Finance & Procurement systems

    • Responsible Officer:

      Jamie Robertson, Chief Finance Officer

    • Publication:

      This Technical Note will be published on the Council’s website following circulation to Members. Its contents may be disclosed or shared outwith the Council.

    Section

    1. As part of the Council’s wider digital transformation programme, officers are now progressing with Phase 1 of Oracle Fusion which will see the Council replace all Finance and Procurement systems.
    2. The Applications that will make up the new system are cloud based, delivered as a suite of modules, and built with security as a priority.   It will ensure the Council has an improved, easier to use and more efficient Finance and Procurement system in place.
    3. In anticipation of Oracle Fusion going live, a system shutdown for approximately two weeks is now in operation.
    4. During this time there will be no access to either the legacy (existing) Finance and Procurement systems or Oracle Fusion.  This is to allow the data to be moved over from one system to another.
    5. The Project is on track for Fusion Go Live for the Finance and Procurement teams on Monday 19 February, and Monday 26 February for the rest of the organisation.  Services have carried out mitigation actions to ensure the shutdown period will cause minimal disruption.
    6. Where there is an urgent requirement for requisitions or purchase orders during the system shutdown period, a process for emergency purchase orders is being managed by Procurement Team.  
    7. Communications have been sent to suppliers and contractors to make them aware of the shutdown period and key dates.
    8. Communications have also been sent to those customers that are due a payment during the shutdown period to let them know of new payment dates.
    9. All current users of the existing Finance and Procurement systems will be undergoing training before gaining access to Fusion