Care of Gardens Privacy Notice
Who will process?
The personal information you provide on this form will be used by East Dunbartonshire Council to process your Care of Garden Maintenance Scheme application, maintain accurate client lists and to determine demand for this service.
This personal information may also be shared with other departments within East Dunbartonshire Council, the Council committee’s and/or boards, local councillors in the area of the application or other organisations for the same purpose and also to:
- Check the information we hold is accurate
- Prevent and/or detect crime
- Determining demand for the Care of Garden Maintenance Scheme.
Other organisations may include bodies responsible for auditing and/or administering public funds.
What is the Council’s lawful basis for processing the Personal Information?
The legal basis for processing your personal information is:
- The Council’s legal obligations under the following legislation:
- The Public Bodies (Joint Working) (Prescribed Local Authority Functions etc.) (Scotland) Regulations 2014. The Act prescribes functions that must be delegated by Health Boards and Local Authorities that include the provision of gardening assistance for the disabled and the elderly
- The Local Government and Planning (Scotland) Act 1982(a), Section 24(1) (The provision of gardening assistance for the disabled and the elderly)
- Local Government (Scotland) Act 1973: The Council must make arrangements for the proper administration of our financial affairs and prevent and detect fraud.
Do I have to provide my information?
East Dunbartonshire Council will be unable to process your application form if you fail to provide the information required. The Council has an obligation to maintain an accurate client list for the purposes of invoicing.
How long will you keep my information?
East Dunbartonshire Council uses the Scottish Council on Archives Records Retention Schedules to manage the amount of time the Council keeps information.
The information you have provided is classed under reference 5.001.004 and the retention period will be triggered from the date the of application and the information will then be held for 5 years.
What are my rights?
You have the right to access the personal information the Council holds about you. This right is called a Subject Access Request, often referred to as a SAR.
You can receive a copy of your personal data held by the Council, details on why it is being used, who it has been/ will be shared with, how long it will be held for, the source of the information and if the Council uses computer systems profile or take decisions about you. Details on how to submit a Subject Access Request can be found here on the Subject Access Request webpage.
You have the right to request the Council correct any information held about you that is inaccurate.
You have the right to request that the Council delete the personal information about you. This right is known as the right to be forgotten.
You have the right to request that the Council stops using your personal information, while retaining a copy of it.
You have the right to object to the Council’s use of your personal information. The Council will have to demonstrate why it is appropriate to continue to use your personal data.
You have the right to complain to the Information Commissioner’s Office should you be unhappy with the way the Council has processed your personal data. Details on how to report a concern can be found on the ICO make a complaint.
Should you have any questions or concerns about the Council’s handling of your personal data you can contact the Council’s Data Protection Officer, Karen Donnelly, using the below noted details, who will be happy to discuss.
Telephone Number: 03001234510
Email: dpo@eastdunbarton.gov.uk
Address: 12 Strathkelvin Place, Kirkintilloch, G66 1TJ