MyEDC

    Scottish Milk and Health Snack Scheme (SMHSS) Privacy Notice

    Who will process the information?

    The personal information provided in the Scottish Milk and Healthy Snack Scheme (“SMHSS”) - Monitoring and Registration (the “Personal Information”) will be processed by East Dunbartonshire Council 12 Strathkelvin Place, Kirkintilloch, G66 1TJ (the “Council”).

    You can contact the Council on:
    0300 123 4510
    customerservices@eastdunbarton.gov.uk

    Why it will be processed?

    The Personal Information will be used to:

    • Register your setting with the Scottish Milk and Health Snack Scheme (SMHSS) in order to form a contract with EDC
    • Calculate any award entitlement and make payment to your nominated bank account.

    We may also use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records.

    Who will have access to the Personal Information?

    Your data will be accessed by appropriate central admin staff in order to process your registration, claim and payments and to:

    • Check the information we hold is accurate
    • Prevent and/or detect crime
    • Protect public funds.

    Other organisations may include the requested early learning and childcare centre, bodies responsible for auditing or administering public funds, other councils, public sector agencies, governmental departments, regulatory and law enforcement bodies, bodies carrying out data matching exercises and other private companies or entities (such as service providers/contractors to the Council and/or partner bodies).

    We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.

    What is the lawful basis for the Council to process the Personal Information?

    • The processing is necessary for the performance of a contract
    • The Council’s legal obligations under the following legislation.

    The Local Government (Scotland) Act 1973 (to ensure proper administration of the Council’s financial affairs) (including the detection and/or prevention of fraud).

    Do I have to provide the Personal Information?

    You do not have to provide the Personal Information to us. Without the correct information however we will not be able to process the SMHSS registration and we will be therefore unable to provide funding.

    How long will you keep the Personal Information?

    East Dunbartonshire Council uses the Scottish Council on Archives Records Retention Schedules to manage the amount of time the Council keeps information. Further information on these can be found on the Scottish Archives website.

    If you are searching SCARRS the Reference which covers the Personal Information for this purpose is: 12.004.007. We will retain your information for the current financial year plus 6 years.

    What are my rights?

    You have the right to access the personal information the Council holds about you. This right is called a Subject Access Request, often referred to as a SAR.

    You can receive a copy of your personal data held by the Council, details on why it is being used, who it has been/ will be shared with, how long it will be held for, the source of the information and if the Council uses computer systems profile or take decisions about you. Details on how to submit a Subject Access Request can be found here on the Subject Access Request webpage.

    You have the right to request the Council correct any information held about you that is inaccurate.

    You have the right to request that the Council delete the personal information about you. This right is known as the right to be forgotten.

    You have the right to request that the Council stops using your personal information, while retaining a copy of it.

    You have the right to object to the Council’s use of your personal information. The Council will have to demonstrate why it is appropriate to continue to use your personal data.

    You have the right to complain to the Information Commissioner’s Office should you be unhappy with the way the Council has processed your personal data. Details on how to report a concern can be found on the ICO make a complaint.

    Should you have any questions or concerns about the Council’s handling of your personal data you can contact the Council’s Data Protection Officer, Karen Donnelly, using the below noted details, who will be happy to discuss.

    Telephone Number: 03001234510

    Email: dpo@eastdunbarton.gov.uk

    Address:
    12 Strathkelvin Place,
    Kirkintilloch,
    G66 1TJ