Sustainability Privacy Notice
Who will process your personal information?
The personal information you provide to us or we collect about you (your personal information) will be processed by East Dunbartonshire Council.
Why will your information be processed?
This privacy notice tells you what to expect when East Dunbartonshire Council’s Sustainability Policy Team collects personal information from you. When contacting us, you may be asked for personal information such as name, address, postcode, etc.
Information may be collected:
- To fulfil your request for information or services relating to sustainability policy issues
- As input to improving our site
- As part of the process of consultation.
Who will have access to your personal information?
This personal information may also be shared with other departments within East Dunbartonshire Council, the Council’s committees and/or boards, and Elected Members, for the same purpose.
We will not pass your personal information to external organisations for marketing or sales purposes or for any commercial use.
What is the Council’s legal basis to use your personal information?
The following legislation provides a legal basis for us to use your personal information:
- The Environmental Assessment (Scotland) Act 2005
- Community Empowerment (Scotland) Act 2015
- Nature Conservation (Scotland) Act 2004
- Wildlife and Countryside Act 1981 as amended
- Conservation (Natural Habitats, etc.) Regulations 1994
- Wildlife and Natural Environment (Scotland) Act 2011
- Climate Change (Scotland) Act 2009
- Local Government in Scotland Act 2003
- The Town and Country Planning Act (Scotland) 1997 as amended by The Planning etc. (Scotland) Act 2006.
Retention Schedule
All personal data will be retained in accordance with the Scottish Council on Archives Records Retention Schedule as detailed in sections 19.001 (‘Allotments’) and 20.01 (‘Strategic Planning’) , which state the following retention periods.
- Allotment waiting list – 1 year after the termination of allotment rental
- Consultation responses for major policies – 5 years.
What are my rights?
You have the right to access the personal information the Council holds about you. This right is called a Subject Access Request, often referred to as a SAR.
You can receive a copy of your personal data held by the Council, details on why it is being used, who it has been/ will be shared with, how long it will be held for, the source of the information and if the Council uses computer systems profile or take decisions about you. Details on how to submit a Subject Access Request can be found here on the Subject Access Request webpage.
You have the right to request the Council correct any information held about you that is inaccurate.
You have the right to request that the Council delete the personal information about you. This right is known as the right to be forgotten.
You have the right to request that the Council stops using your personal information, while retaining a copy of it.
You have the right to object to the Council’s use of your personal information. The Council will have to demonstrate why it is appropriate to continue to use your personal data.
You have the right to complain to the Information Commissioner’s Office should you be unhappy with the way the Council has processed your personal data. Details on how to report a concern can be found on the ICO make a complaint.
Should you have any questions or concerns about the Council’s handling of your personal data you can contact the Council’s Data Protection Officer, Karen Donnelly, using the below noted details, who will be happy to discuss.
Telephone Number: 03001234510
Email: dpo@eastdunbarton.gov.uk
Address:
Strathkelvin Place,
Kirkintilloch,
G66 1TJ