Transferring Historical Records
The vast majority of the records we use everyday will be destroyed when they come to the end of their useful life. A small amount - about 5 percent - will be preserved permanently in the Archives as a historical record.
What is a historical record?
A historical record is one that is non-current, but which is deemed to hold information that may be of interest to people in the future for historical research. Such records could be regarded as the Council's corporate memory - they remind us who we are and where we have come from.
Examples of historical records include:
- committee minutes
- Annual reports
- Accounts
- Registers
- Maps and plans
- Photographs of special events.
The retention schedule will set out which records have historical value and should be transferred to the Archives. If you are in any doubt as to whether a record has historical value, you should consult the Archivist before transferring or destroying that record.
The Archives Service
The Council Archives Service is based in the Information and Archives section of the William Patrick Library, Kirkintilloch. The Archives holds the records of the Council's predecessor authorities - Strathkelvin District Council, Bearsden and Milngavie District Council, and the old Burgh, Parish and District Councils, dating back to the early 16th Century.
These records are held in the William Patrick Library and Brookwood Library, Bearsden, and are made available to Council staff and members of the public in the library under supervision.
Transferring Historical Records
Transfer of historical records to the Archives can be arranged by contacting the Archivist on 0141 777 3142. If access to the records is required once they have been transferred to the Archives, they will not normally be returned to the originating department, but extracts or copies can be provided, or the records can be consulted by staff in the library.