Special Supplier Processes

This page provides details on the use of particular suppliers who require special processes to be followed, or information to be provided when placing a Purchase Order.

Argos Business Services is the business to business arm of Argos, the high street store. East Dunbartonshire Council has a business account and the account reference must be provided on each Purchase Order to ensure that correct discount is applied to all purchases.

Remember that Argos is not a contracted supplier and should only be used where no other contract is in place - for example Catering Equipment or Domestic Furnishings including White Goods are available as Catalogue items within iProc and these should be used before Argos. Check the Contracts information elsewhere on the Hub for details. Before starting a requisition for Argos ensure the following:

• You have a selection of quotes to show that Argos is the best value supplier to use
• The goods are available
• You have the part number and cost of all requested items
• You have the estimated costs of delivery from the website. There will always be a delivery charge from Argos and a delivery line must be added to every Purchase Order. You may be able to calculate the Delivery Charge from the website but, if in doubt leave at 0.00. Failure to add a delivery line will cause an invoice mismatch and requires complex adjustment by the requisitioner.

Buying goods from Argos on iProc

A Smartform is available in the Main Store.

• Enter the part number and description in the Description field.
• Use the DEFAULT purchasing category as the range of items available is wide.
• Enter the price from the Argos website which includes VAT - the final amount will be less as VAT will be removed.
• Add a delivery line as described above.

A number of Information Templates are included on the Smartform:

• Argos Business card Number. This is the EDC account reference and is included on the Purchase Order which is emailed to Argos. You do not need to take any action
• Upload quotes reminder. Four quotes are required and as usual you must confirm this. All Argos orders will be forwarded to Corporate Procurement for approval
• Delivery. This is a reminder to users only, enter a line called delivery describing the delivery service required - standard should normally be used.

East Dunbartonshire Council has a business account with Ikea and the account reference must be provided on each Purchase Order to ensure that Ikea process the purchase order correctly.

Remember that Ikea is not a contracted supplier and should only be used where no other contract is in place - for example Catering Equipment or Domestic Furnishings including White Goods are available as Catalogue items within iProc and these should be used before Ikea. Check the Contracts information elsewhere on the Hub for details of contracted companies. Before starting a requisition for Ikea ensure the following:

• You have a selection of quotes to show that Ikea is the best value supplier to use
• The goods are available
• You have the part number and cost of all requested items
• You have the estimated cost of delivery from the website. There will always be a delivery charge from Ikea and a delivery line must be added to every Purchase Order. You may be able to calculate the Delivery Charge from the website but, if in doubt, leave at 0.00. Failure to add a delivery line will cause an invoice mismatch and requires complex adjustment by the requisitioner.

A Smartform is available in the Main Store.

• Enter the part number and description in the Description field
• Use the DEFAULT purchasing category as the range of items available is wide
• Enter the price from the Ikea website which includes VAT - the final amount will be less as VAT will be removed
• Add a delivery line as described above.

A number of Information Templates are included on the Smartform:

• Ikea Business card Number. This is the EDC account reference and is included on the Purchase Order which is emailed to Ikea. You do not need to take any action
• Delivery. This is a reminder to users only, enter a line called delivery describing the delivery service required - standard should normally be used
• Upload quotes reminder. Four quotes are required and as usual you must confirm this before proceeding. All Ikea orders will be forwarded to Corporate Procurement for approval.